Privacy Policy
Last updated: 29 May 2026
This Privacy Policy explains how Bostocap SRL (“Bostocap”, “we”, “us” or “our”) collects, uses and protects personal data when you visit our website, contact us through our forms, subscribe to our newsletter, or interact with us online.
Bostocap is committed to protecting your privacy and handling your personal data in a transparent, secure and responsible way.
1. Who we are
The data controller responsible for the processing of personal data described in this Privacy Policy is:
Bostocap SRL
Chaussée de Waterloo 1595
1180 Brussels
Belgium
For any privacy-related question, you can contact us at:
2. What personal data we collect
We may collect and process the following categories of personal data.
2.1 Information you provide through our contact form
When you fill in a contact or project inquiry form on our website, we may collect information such as:
first name and last name;
company name;
email address;
phone number;
country;
inquiry type;
product category;
spirit category;
estimated annual volume;
project status;
newsletter opt-in preference;
any other information you choose to provide in the form.
2.2 Newsletter subscription data
When you subscribe to our newsletter, we may collect:
your email address;
your consent to receive marketing communications;
technical subscription data such as date, time, IP address or source of subscription, where applicable.
2.3 Website usage and analytics data
When you visit our website, we may collect limited technical and usage data, such as:
pages visited;
interactions with the website;
device and browser information;
approximate location based on technical data;
referral source;
analytics identifiers, where cookies or similar technologies are accepted.
We use Google Analytics to better understand how visitors use our website and to improve its structure, content and performance.
2.4 CRM and communication data
When you contact us or become a business prospect or customer, we may process communication and CRM-related data, such as:
your contact details;
company information;
inquiry history;
correspondence;
lead status;
project or commercial follow-up information;
marketing opt-in status.
3. How we collect personal data
We collect personal data in the following ways:
directly from you, when you submit a form, subscribe to our newsletter or contact us;
automatically, through cookies and analytics technologies when you visit the website;
through our internal tools and service providers when your request is processed, for example through our CRM or automation tools.
4. Why we use your personal data
We process personal data for the following purposes.
4.1 To respond to your requests
We use the information submitted through the contact form to understand your inquiry, evaluate your needs, respond to you and follow up on potential projects or commercial discussions.
Legal basis: pre-contractual measures and/or our legitimate interest in responding to business inquiries.
4.2 To manage leads and customer relationships
We may store and manage contact and project information in our CRM in order to follow up with prospects, manage business relationships and keep a clear record of communications.
Legal basis: our legitimate interest in managing B2B relationships and commercial opportunities.
4.3 To send newsletters and marketing communications
If you subscribe to our newsletter or give us your consent to receive marketing emails, we may use your email address to send you Bostocap news, updates or relevant communications.
You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting us.
Legal basis: your consent.
4.4 To improve our website
We use analytics data to understand how visitors use our website, identify performance issues, improve the user experience and measure the effectiveness of our content.
Legal basis: your consent where required, especially for analytics cookies and similar tracking technologies.
4.5 To operate and secure the website
We may process technical data to operate the website, maintain security, prevent misuse and ensure that the website functions correctly.
Legal basis: our legitimate interest in maintaining a secure and functional website.
4.6 To comply with legal obligations
We may process certain data where necessary to comply with applicable laws, accounting obligations, tax requirements or lawful requests from authorities.
Legal basis: legal obligation.
5. Tools and service providers we use
We rely on third-party tools and service providers to operate the website, collect form submissions, manage contacts and communicate with users.
These may include:
Framer, for website hosting and website infrastructure;
Tally, for contact forms and form submissions;
Make, for automation between tools;
Teamleader, for CRM and contact management;
Mailchimp, for newsletter subscriptions and email marketing;
Google Analytics, for website analytics;
Google Search Console, for search performance monitoring.
These providers may process personal data on our behalf, only as necessary to provide their services to us.
6. Who we share personal data with
We may share personal data with:
Bostocap team members who need access to handle your inquiry or manage the business relationship;
trusted service providers acting on our behalf;
technical, hosting, CRM, form, automation, analytics and marketing platforms;
professional advisors where necessary;
public authorities if required by law.
We do not sell your personal data.
7. International transfers
Some of our service providers may process data outside the European Economic Area.
Where this happens, we rely on appropriate safeguards where required, such as adequacy decisions, Standard Contractual Clauses or other lawful transfer mechanisms under applicable data protection law.
8. How long we keep your data
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law.
As a general guideline:
contact form submissions and inquiries may be kept for up to 24 months after the last exchange;
CRM data relating to prospects or customers may be kept for the duration of the business relationship and for a reasonable period afterwards;
newsletter subscription data is kept until you unsubscribe or withdraw your consent;
Google Analytics user-level and event-level data is intended to be retained for 2 months;
technical and security logs may be kept for a limited period necessary to ensure website security and performance;
legal, accounting or contractual records may be kept for the period required by applicable law.
9. Cookies and similar technologies
Our website uses cookies and similar technologies to operate properly, improve performance and measure website usage.
Some cookies are strictly necessary for the website to work. Others, such as analytics cookies, are used only where legally permitted and, where required, with your consent.
For more information, please read our Cookie Policy.
10. Your rights
Under applicable data protection law, you may have the following rights:
the right to access your personal data;
the right to correct inaccurate or incomplete data;
the right to request deletion of your data;
the right to restrict processing;
the right to object to certain processing activities;
the right to data portability, where applicable;
the right to withdraw consent at any time, where processing is based on consent;
the right to lodge a complaint with a data protection authority.
In Belgium, you may contact the Belgian Data Protection Authority.
To exercise your rights, you can contact us at:
We may need to verify your identity before responding to your request.
11. Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
However, no online system is completely secure. We encourage you to avoid sending highly sensitive information through website forms unless necessary.
12. Children’s data
Our website and services are intended for business users and are not directed at children. We do not knowingly collect personal data from children.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, tools, legal requirements or data processing practices.
The latest version will always be available on this page.